Updated 1-27-17
Cash Register

Category List
Note: If you are going to be contributing to the Neilsen SoundScan service read the "SoundScan" section of this user's guide first.

(See "Stock Table")

In the stock table you may assign each item to a category. You may group all of the different types of candles you sell into the category of "Candles" even if they are widely separated in the stock table and come from different vendors. When you print out reports you may sort the reports by category. Sales reports by category will give a percentage of total sales by each category.

You may assign up to 256 categories numbered from 0 to 255. It is a good idea to leave category 0 unassigned, that is the default category for any item entered into the stock table. That way if an item comes up with a category of " " you know that you have not assigned it to a category.

Before you assign an item to a category the category name must be in the category list so it will be a good idea to fill in your category list before you begin entering items into your stock table.

The names in the category list may be in any order. However please remember that whatever order you choose, that the categories will be sorted and printed in that order. If you move a category name from one place to another you will have to manually change the category assignment for EVERY item in your stock table that is linked to that category name. Choose your order wisely! Leave blanks in the list for future additions. Blanks are ignored unless an item in your stock table is assigned to it.

Once you have entered your category list (and your tax and vendor list) you may begin entering items in your stock table. When you are entering your stock items and you reach the "Category" column the current category name will be replaced by the position of that name in the category list. For example: if GLASSES is category #45 when you move the lightbar to GLASSES the number 45 will replace it. You may now change the category assignment by changing the 45 to the number of another category. To keep you from having to remember all of the category numbers the category list will appear at the bottom of the screen. Hold down [CTRL] and press the [PAGE] keys to page through the list.

Please remember that the items in the stock table are not linked to a particular category name but to the position of that name in the category list.

This feature will allow you to display on the screen what type of checks your associates may not accept, or do not accept any checks, you decide. You may enter up to 69 locations, countries, states, provinces, cities, other, from which checks may be accepted.

Associates may enter a check number, I.D. number, I.D. issuing government, and phone number into the transaction. Each one of these data may be designated as optional, required, or "do not ask".

Phone mask
A phone mask allows you to format the appearance of the phone numbers in the POS program. If you do not enter a phone mask then all your phone numbers will be displayed like 1234567890

To go to the phone mask entry screen when in the "checks" feature press [F8].

In the box at the bottom of the screen you may enter any text you wish as a "phone mask". When displaying a phone number the program will replace any "#" in your phone mask with the digits in a phone number. For example, if your mask is (###) ###-#### ex. ##### and the phone number is 1234567890 then the phone number will be displayed as (123) 456-7890 ex.

Phone digits are filled into the "#"s from the left, you do not have to have a digit for each "#". If you have more "#" than there are digits in the phone number then the remaining "#" will be replaced with spaces. If you later change your phone mask to ##-###### (##) then the same number will be displayed as 12-345678 (90). The phone mask is stored separately from the phone digits, changing the mask will not change the actual digits, only the way they are formatted.

When you enter a phone number the maximum number of digits is limited to the number of "#"s in your mask. The maximum allowable "#"s in a mask is 16."

Color or B & W
This feature programs the register to display the screen in color mode, black & white mode, or black & BRIGHT WHITE mode.

If you choose the COLOR mode you may then choose a background color for the POS program, the POSCONFG and RECEIVE program will not change the background color.

The standard background color for the POS program is BLUE. You may change this to either BLACK, GREEN, CYAN, RED, PURPLE, BROWN, or GREY.

Since things that may be displayed on your new color background may be the same color as your new background they will be changed to BLUE. For example, if you choose RED as your new background then anything that is normally displayed in RED will now be displayed in BLUE.

If you are using only one type of currency in your store do not enter anything in this feature. If no currency or only one currency is entered then this feature will be ignored.

You may set this register to accept up to 9 different currencies. For example Dollars, Pounds, and Euros. The national currency of your location must be set as the default currency. All calculations in the register program will be in the default currency except taking payments and making change. Taking payments and making change will be in the currency of your choice. For example, if your default currency is in dollars, at the end of the sale the total will be displayed in dollars, pounds, euros, etc. at the current exchange rate. (You enter the currencies you wish to list, up to 9.) You then enter the amount tenderd in the selected currency and the register will tell you how much to give in change in dollars, pounds, euros, etc. You then select the 'change' currency. In effect you could calculate your sales in DOLLARS, accept a cash payment in POUNDS, a check in YEN, credit in PESOS and give change in EUROS, and the register would calculate all of the different currencies at the current exchange rate.

To accomplish this you must use the "Currencies" feature to enter the different currencies that you wish to accept. Enter the name of each currency in plural, ie, enter "DOLLARS" not "DOLLAR". The top currency in the list must be your default currency, ie. your national currency.

To the right of each currency, except the top one, you must enter the "print field" for each currency. This formats how amounts in the currency will be displayed and depends on what normal amounts in a currency may be. For example, if a currency could be expected to be in the range of .01 to 9,999,999.99 you would have a print field for that currency of "#######.##". If a currency would be in the range of 1 to 999,999,999 you would have a print field for that currency of "#########". If a currency would be in the range of .001 to 999,999.999 you would have a print field for that currency of "######.###". In a print field only (#)s and one (.) may be entered if needed.

(Note: the default currency "print field" is determined by what the value in the "Rounding" feature is. If "Rounding" is set to .01 or .05 then the default currency "print field" will equal "########.##" If "Rounding" is set to 1 then the default currency "print field" will equal "###########")

Special consideration must be made for currency that has an extremely low value. If a currency has a normal range from 1000 to 99,999,999,990,000, and the lowest denomination in that currency is 1000 then you would enter a print field for that currency of "##########" and add "/ 1000" to the currency name, ie. "GALLEONS / 1000". This would mean that whatever was entered, printed, or displayed in that currency would be one thousandth of the actual amount. If you were told to give change of "GALLEONS / 1000 235" you would actually give 235,000 galleons in change. This method also will round out amounts to the nearest 1000 galleons.

If you set up your register to use 2 or more currencies then when you start the POS program you will be asked to enter the exchange rate for each currency compared to the default currency. If a currency has less value than your default currency then the exchange rate will be LESS than 1. If a currency has more value than your default currency then the exchange rate will be MORE than 1. If this is not true for an exchange rate then the rate is expressed based on the other currency compared to the default. To convert to the correct rate divide 1 by the rate. For example, 1 KNUT = 1.175 GALLEONS but GALLEONS is your default currency. Therefore 1 / 1.125 = .85106 so the exchange rate for KNUTS is .85106 when compared to GALLEONS. In the case of a currency of extremely low value the exchange rate must be MULTIPLIED by the offset. For example if you are using "GALLEONS / 1000" and the exchange rate is .000012554 then you must multiply 1000 X .000012554 = .012554.



.623 DOLLARS = 1 GALLEON, EXCHANGE RATE = 1.60513 (1 / .623)

1 DOLLAR = 256300 KNUTS, EXCHANGE RATE = 2563 "KNUTS / 100"

Samples, assuming that your default currency is DOLLARS
If your country is changing from one currency to another (for example Lira to Euros) your country may require that the total amount of the sale will always be printed on the receipts in both currencies. To have the program do this you must use one currency as the default currency and the other currency must be listed as currency #2 in the currency list of the POSCONFG.EXE program. Then to always print the total for currency #2 on all receipts press [F1] to make the line near the bottom of the screen read "[F1] ALWAYS print currency #2 total on all receipts." Then an additional line will be printed under the "TOTAL" line on all receipts like this...
            TOTAL    236.23
             EURO    189.72

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